Imaging Services provides the document preparation, scanning and indexing of key client documents onto the optical archiving equipment installed at USC’s data center. Clients may access and print all data via the Internet or T-1 data circuits on a 24x7 basis. A flexible, but strictly enforced authorization system ensures that access to the archived documents is always under the complete control of the clients’ management. The media and database containing all archived data is backed up and stored off-site in a vault for safe keeping. The following are the major services provided:

USC provides:

	Document Preparation Services
	Scanning and Indexing Services
	Online, Real-time, 24 X 7 Retrieval Services
	Media and Database Backup in Off-Site Vault
	Consulting Services

	All hardware and software necessary for record storage and management
	A level of security, cost-effectiveness, and efficiency not attainable with paper-based or microfilm systems
	Experienced aid in identifying those records suitable for online retrieval, those suitable for archival storage, which records are critical enough to require daily access, and retention times for important documents
	Customized applications to meet your unique records management needs
	Preparation of all records for scanning
	Scanning and indexing of all records.
	Verification of quality, and retrievability of each document image
	Staff training to enable your personnel to easily access records with their PCs, at the click of a mouse
	Disaster recovery; should your computer equipment be fried by a lightning strike, your images are still safe
	Peace of mind; records the law requires you to maintain for a set period of time won't be accidentally destroyed or misplaced, but will be available upon demand

For more information, fill out our Request form. Appointments are available; come and see for yourself how our professional staff handles the conversion of records to the document imaging system.

Examples of documents ideally suited for imaging:

	Signature Cards
	Loan Files
	Board Minutes
	Contracts
	Medical Records
	Blueprints
	Emergency Contact Lists
	Disaster Recovery Plans
	Facility Management Plans
	Accounting/Financial Records
	Payroll Records Purchase Orders Vendor Information Tax Records, Receipts, etc.
	USC provides its data processing clients their statements, histories and a vast array of reports online instantly, instead of on paper or microfiche.

Online Imaging and Retrieval
Online imaging converts your paper records to indexed images, allowing you to quickly find what you need. This records management tool is perfect for retrieving, viewing and printing the important documents your staff needs to handle every day. Any authorized personnel can easily and quickly retrieve documents using their computer.

Applications, programs customized to fit your specific document handling needs, are developed by USC. We also prepare and scan all documents to ensure the best possible image. Each document is indexed and then individually verified for guaranteed accuracy. Indexed documents are stored at a secure site, ready for your staff to access them by personal computer. Document originals can be destroyed according to your preference, eliminating the need for paper storage.

Archival Storage
USC Provides archival storage for any type of business document. The images are scanned on archival media and stored at our secure site. Original documents can be returned to you or destroyed. When it becomes necessary to access the documents copies can be provided for you. If the time comes when your business needs immediate access to your archived files your company can simply convert to an online client and have complete access to all archived documents via the web.

Application Xtender Web Access Quick Reference Guide

Application Xtender Web Access Power Point Guide

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